Discover how the Philippe Jabre Art Foundation partnered with CODERS Lebanon to implement a modern Art Collection Management System built on Microsoft Dataverse. This case study reveals key strategies for digital archiving, safeguarding metadata, and managing collections.
The Challenge: Managing Art Without a Unified System
Managing an art collection is a big responsibility. For the Philippe Jabre Art Foundation, protecting cultural heritage meant doing more than just storing items.
Each artwork has its own story, including its history and background, which need careful protection.
The Foundation’s diverse collection grew to include:
- Paintings and photographs
- Postcards and sculptures
- Archival materials and historical documents
But information was spread out in different spreadsheets, folders, and email threads. This made research, conservation, and planning exhibitions harder over time.
The Solution: Microsoft Model Driven Apps & Dataverse
CODERS Lebanon created a complete, centralized solution. The result was not just new software but a full digital transformation.
Key Technology Stack
- Microsoft Model Driven Apps: Custom application framework
- Microsoft Dataverse: Secure data platform with audit trails
- Cloud-based architecture: Accessible from anywhere
5 Key Benefits of the New Art Collection Management System
1. Complete Centralization
The team no longer has to search through scattered documents. Now, they can access the whole art collection in one place.
Each artwork now has a full digital profile that includes:
- Artist details and creation date
- Dimensions and medium
- Exhibition history and condition reports
- Restoration notes and acquisition records
- High-resolution images and documents
2. Secure Multi-User Collaboration
The system uses role-based access control. Curators, archivists, researchers, and managers each get different permission levels.
Every action is tracked, creating a reliable audit trail. This helps keep the system compliant and prevents accidental data loss.
3. Instant Advanced Search
Tasks that used to take a lot of manual sorting now only take a few moments.
Search and filter by:
- Artist name
- Time period
- Medium
- Location
- Any stored metadata field
4. Visual Dashboards & Analytics
Real-time dashboards give a clear visual overview of the collection:
- Newly added artworks
- Category distributions
- Restoration activity tracking
- Collection health metrics
5. Long-Term Preservation & Context
The collection now feels more connected and up to date. Each artwork is preserved accurately and with its full context.
The stories behind each piece, from acquisition to exhibition, are kept intact and easy to access.
Results: A Sustainable Digital Environment
By setting up a professional and scalable system, CODERS Lebanon achieved:
- Strengthened conservation through accurate record-keeping
- Enhanced collaboration across all team members
- Future-proof architecture ready for emerging technologies
- Protected legacy with consistent data integrity
Ready to Transform Your Collection Management?
If you manage an art foundation, museum, or private collection, going digital can change the way you protect and access your assets.